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Schedule of Architectural Services

The following list shows the relationship between the three stages included in Saloria Architects’ standard Appointment Letter and the RIBA Work Stages. The RIBA Work Stages cover all the major parts of an architectural job.

Saloria Architects’ Stage 1 includes

Strategic Definition
- Receive the Client’s instructions.
- Identify the Client’s Strategic Brief and other core project requirements.
- Where applicable, advise the Client on the duties of the client under the CDM Regulations.
- Receive information about the site from the Client.
- Where applicable, co-operate with and pass information to the CDM Coordinator
- Visit the site and carry out an initial appraisal.
- Advise the Client on the need to obtain statutory approvals
- Advise the Client on the need for consultants, specialist and suppliers.
- Establish the Project Programme.
Preparation and Brief
- Develop project objectives, including Quality Objectives and Project Outcome, Sustainability Aspirations, Project Budget and initial Project Brief.
- Assist the Client in preparing the Client’s Requirements.
- Carry out studies and strategic briefs to determine the feasibility of the Client’s Requirements.
- Review Project Programme.
Concept Design
- Review with the Client alternative design and construction approaches and provide information on cost implications.
- Prepare outline proposals and concept design.
- Provide information for others to approximate cost planning and construction cost.
- Where needed develop Health and Safety strategy.
- Review Project Programme.
- Submit to client outlined proposals for approval.
Developed Design
- Complete Developed Design.
- Develop the detailed proposals from approved outline proposals.
- Consult statutory authorities.
- Submit to Client detailed proposals and Developed Design, showing spatial arrangements, materials and appearance for his final approval.
- To revise the drawings once at the request of the Client, if the Client requests any minor tweaks to the design.
- Where applicable, add a cost estimate.
- Prepare and submit application to the Local Planning Authority for planning approval.
- To liaise with the Local Planning Authority up to the date of their decision, up to and including minor tweaks to the drawings as may be required by their representative.

Saloria Architects’ Stage 2 includes

Technical Design (for Building Regulations)
- Develop Detail Design from the Developed Design approved by Planning Authorities
- Provide information for revision of the cost estimate if applicable.
- Consult statutory authorities on Detail Design proposals.
- Obtain the Client’s approval to type of construction, quality of materials, and standard of workmanship.
- Advise the Client on the consequences of any subsequent changes on cost and programme.
- Prepare and make submissions under Building Acts and/or Regulations or other statutory requirements, including general information for the Client’s tender purposes.

Saloria Architects’ Stage 3 includes

Technical Design (for tender)
- Prepare production information for tender purposes from the Developed Design approved by the Local Planning Authority.
- Provide information for others to prepare schedules for tender pricing documents and revision of cost estimates.
- Prepare further production information for construction purposes.
- Prepare tender documents.
- Pass information to the CDM Co-ordinator where required.
- Invite contractors to tender for the construction work.
- If instructed, revise production information to meet adjustments in the tender sum.
Construction
- Advise the Client on the appointment of a Contractor and on the responsibilities of the parties and of the Architect under the Building Contract.
- Provide production information as required for the construction and Building Contract.
- Prepare Building Contract documents and obtain signature from all parties involved.
- Administer the terms of the Building Contract, including visiting site on a periodic basis, normally to enable valuations to be prepared.
- Issue further information reasonably required for construction.
- Review design information from Contractors or specialists.
- Monitor the progress of the Works against the Contractor’s programme, review progress with the Contractor and report to the Client.
- Issue payment certificates if required based on valuation carried out by others.
- Issue completion certificate where required.
- Give general advice on operation and maintenance of the building.
Handover and Close Out
- Provide drawings showing the building and main lines of drainage and other information for the Health and Safety File and give general advice on maintenance.
- Certify where applicable Practical Completion of the Works.
- Identify defects and make final inspections.
- Provide information required by others for settling final accounts.

Schedule of Additional Services

Additional services do not form part of our usual Architect’s services as outlined above. Additional services which are provided will result in an additional fee cost. An indication of the most common additional services follows; this list is not exhaustive, and works will be judged as Additional Services at the discretion of the Directors.

Additional Service	Examples	Charges (fee) methodology
Conduct exceptional negotiations in connection with planning permission or building act and/or regulations and other statutory requirements, and revision of documentation	Response to Condition requirements included within a Planning Approval Notice Application for building over a sewer Revisions to drawings previously approved by the the Client as in point 3.4 Submit an Appeal to Planning Inspectorate Provide services in respect of Health and Safety Planning Coordinator functions	Hourly Rate through Change of Request Letter Appointment Letter Appointment Letter
Prepare special drawings, models or technical information for use by the Client.	Sketches 3D models Sound and Noise Report Flood Risk Assessment Structural Assessment	Quotation Letter
Make georeferenced measured survey including levels and prepare related drawings of site and/or buildings	Georeferenced measured survey	Quotation Letter
Provide other type of design services	Landscape design Interior design	Quotation Letter
Provide services in connection with Party Wall Act	Acting as Building Owner’s (or Joint) surveyor Acting as Adjoining Owner’s surveyor	Appointment Letter Letter of Authority
Undertake additional discussions/ negotiations/ contract administration/ site visits.	With regard to contractor not completing the contract on time Arrange for another contractor to complete the works in the event of the contracted contractor not doing so	Hourly Rate through Change of Request Letter
Submit plans/documents for proposed works for approval of Landlords, funders, Freeholders, Tenants or others	Preparing leaseplans Preparing reports, schedule of condition of existing buildings or schedule of dilapidations Preparing, submission and/or negotiation of claims following damage by fire and other causes	Quotation Letter Quotation Letter Appointment Letter

Glossary

The RIBA Work Stages and our Services use several technical terms with specific meanings. Don’t be intimidated; for small jobs like extensions a lot of the different ‘objectives’ can be as simple as a single phonecall, email, or meeting with one of the project team.

[qode_workflow animate=”yes”][qode_workflow_item image_alignment=”left” title=”Client” text=”This is the person responsible for paying our fees. The Architect works for the Client, who might be supported by an Agent.” image=”16864″][qode_workflow_item image_float=”yes” image_alignment=”right” title=”Agent Architect CDM” text=”This is a person who acts as an intermediary for the Client. This is us, Saloria Architects. Construction (Design and Management) Regulations, which control health and safety and administrative tasks during design and construction.” image=”16739″][qode_workflow_item image_alignment=”left” title=”CDM Coordinator” text=”The person responsible for CDM throughout the project. This can be a qualified person appointed to the role, but for most projects Saloria Architects will act as CDM Coordinator until the end of Stage 2, and responsibilities transfer to your leading Contractor once the work goes on site. If your work lasts less than 30 days, you may not require one at all.” image=”16867″][qode_workflow_item image_float=”yes” image_alignment=”right” title=”Strategic Brief ” text=”Your long-term plan for the future that provides impetus for the job, such as an intention to grow your family, your business, to increase the value of your property for later sale or rent, etc.” image=”16873″][qode_workflow_item image_alignment=”left” title=”Project Outcome” text=”Your plans of how to achieve your Strategic Brief. Do you need an extra bedroom, a bigger kitchen, new sources of rental income?” image=”16740″][qode_workflow_item image_float=”yes” image_alignment=”right” title=”Quality Objectives ” image=”16874″ text=”Do you want to get that perfect finish and under-floor heating for your forever home, or are you happy just to have a roof that won’t leak and four walls to call your own? We complete all our work to the same high standard but knowing what you want to get out of your project helps us tailor our design to your needs.”][qode_workflow_item image_alignment=”left” title=”Sustainability Aspirations” text=”Do you absolutely want solar-power on your property, to have a green roof, or super-insulated walls? Tell us, and we’ll try our best to make it happen.” image=”16875″][qode_workflow_item image_float=”yes” image_alignment=”right” title=”Project Budget ” text=”How much do you have to spend on this? High end quality and super sustainability unfortunately still comes at a cost, so sometimes it can be a trade-off between your dreams and your reality. Establishing the budget early on can help us identify potential financial issues and inform the discussion about the Quality Objectives and Sustainability Aspirations.” image=”16876″][qode_workflow_item image_alignment=”left” title=”Project Brief ” text=”The Strategic Brief and Project Outcome are brought together as a statement of what you want Saloria Architects to achieve. This could be as simple as: “A single storey rear extension to expand my kitchen”, or much more in depth, depending on the complexity of the project.” image=”16877″][qode_workflow_item image_float=”yes” image_alignment=”right” title=”Client’s Requirements ” text=”Using the Project Brief, Project Budget the Quality Objectives and Sustainability Aspirations, the Client’s Requirements are a set of more in-depth objectives you’d like to see in the finished article” image=”16878″][qode_workflow_item image_alignment=”left” title=”Project Programme ” text=”Sometimes it’s hard to achieve the Project Outcome all in one go, and it can be easier to do it part by part. The Project Programme is the method we suggest to achieve your goals.” image=”16879″][qode_workflow_item image_float=”yes” image_alignment=”right” title=”Local Planning Authority” text=”If you live in Greater London, this is your local Borough Council. Outside of London, this is usually a City, Borough or District Council. They control planning applications in their respective areas and must be consulted for a variety of different types of job. ” image=”16742″][qode_workflow_item image_alignment=”left” title=”Planning Approval Notice ” text=”This is your Local Planning Authority’s written confirmation that the work you want to do is acceptable. It sometimes asks for additional information, called Conditions.” image=”16741″][qode_workflow_item image_float=”yes” image_alignment=”right” title=”Appeal ” text=”If the Local Planning Authority refuses your application and you believe they should not have, you have the right to appeal their decision. We can give you advice how likely it will be to win your appeal, and prepare documents, subject to our Additional Services chart above.” image=”16880″][qode_workflow_item image_alignment=”left” title=”Building Contract” text=”A legal document between the Client and the Contractor setting out what will be built, when, and how much the Contractor is going to be paid, etc.” image=”16733″][qode_workflow_item image_float=”yes” image_alignment=”right” title=”Contractor Works ” text=”Your builder, or lead builder. The jobs to be completed on site to achieve your Project Outcome, or part of your Project Outcome.” image=”16736″][qode_workflow_item image_alignment=”left” title=”Practical Completion ” text=”When the Contactor has finished the Works as required in the Building Contract.” image=”16881″][/qode_workflow]